This public page shows the evidence categories requested after payment. It does not collect documents. The secure upload portal opens only after the paid Gap Assessment is confirmed.
Paid assessment: $4,990 AUD ex GST
Intake rule
If the practice cannot find an item, it marks it honestly. Missing, unknown, or unverified evidence becomes a finding in the report. The point is not to pretend the file is clean. The point is to know exactly where it is weak.
These are practical governance artefacts, not a random document hunt. They map to ownership, intended use, risk review, training, incident handling, monitoring, and board evidence readiness.
IFU, user manual, intended-use statement, regulatory/sponsor status, performance limitations.
Why it matters: Shows what the tool is intended to do, what it is not intended to do, and what claims the practice is relying on.
Where to look: Vendor portal, procurement folder, contract pack, sales/support email thread, implementation pack, or IFU/user manual.
If missing: Intended use and safe-use evidence cannot be verified.
AI governance policy, clinical governance policy section, committee terms, approval pathway.
Why it matters: Shows who owns AI governance, how tools are approved, and how responsibilities are documented.
Where to look: Quality manager, clinical governance folder, SharePoint, Google Drive, accreditation pack, board or committee papers.
If missing: AI governance appears informal or undocumented.
AI risk assessment, procurement risk review, clinical safety review, quality/safety register entry.
Why it matters: Shows the practice considered clinical, operational, privacy, and workflow risks before or after deployment.
Where to look: Risk register, procurement approval, quality/safety system, governance committee pack, or project file.
If missing: AI adoption lacks documented risk review.
LMS completion, vendor onboarding, CPD record, staff sign-off, role-based competency evidence.
Why it matters: Shows staff were trained and authorised for the tool and workflow they are using.
Where to look: LMS, HR or credentialing records, vendor onboarding emails, CPD records, sign-off sheets.
If missing: Staff readiness cannot be proven.
Incident reporting pathway, AI disagreement process, safety manual, corrective-action pathway.
Why it matters: Shows what happens when AI fails, disagrees with a clinician, creates concern, or needs escalation.
Where to look: Incident system, safety manual, complaints policy, escalation pathway, M&M or governance committee process.
If missing: Escalation and corrective-action handling is unclear.
Review dates, performance checks, dashboard exports, vendor reviews, owner notes, committee minutes.
Why it matters: Shows the tool is reviewed over time instead of being bought once and forgotten.
Where to look: Quality reports, dashboard exports, vendor performance reviews, review meetings, tool owner notes.
If missing: Ongoing governance is unproven.
uploaded
The file is attached and ready for review.
have_it_need_to_find
The practice believes the evidence exists but has not located it yet.
not_sure
Ownership or evidence location is unclear. This becomes an unverified finding.
do_not_have
The evidence appears missing. This becomes a documented gap.
Day 0
Payment confirmed. Intake portal opens.
Days 1-3
Practice completes intake and uploads what it has.
Days 3-5
Optional evidence rescue call if included or agreed.
Day 5
Evidence deadline. Missing or unknown items stay in the report.
Days 7-10
Gap Assessment PDF delivered and booked into the delivery call.
The paid report scores the evidence the practice can actually produce. The public checklist simply lets a buyer see the work before committing.
Book the fit check